Policies & Guidelines

By enrolling yourself (in the case of adult students) or your child (in the case of students under 18 years of age) in Bom Funk Dance Studio (BFDS) classes you (as the adult student, or the child student’s parent or guardian) acknowledge that you have read, agree to abide by, and consent to, all of the terms, conditions, codes and policies referred to below.

Code of Conduct

All Bom Funk Dance Studio students and their parents or guardians must comply with our Code of Conduct - CLICK HERE

Child Safe Policy

All Bom Funk Dance Studio staff, students and their parents or guardians must comply with Bom Funk Dance Studio’s Child Safe Policy - CLICK HERE.

General Policies

  • Parents and students should only enter the office space/teacher lounge of the school if invited.
  • Please do not interrupt a class in session.
  • Only water is allowed in the studios. No food, drinks, or chewing gum.
  • Parents are responsible for monitoring all siblings not in lessons. Children must not run around the waiting room or play with studio.
  • No mobile phones or computers may be used during class time unless the teacher has given permission to use these for educational purposes.
  • Phones must be on silent during class & left in lockers/bags
  • Students and parents are restricted from contacting teachers by phone, email, text messages, etc. All communication with teachers must go through the Director.
  • Please only speak positively about teachers, students, or parents from Bom Funk Dance Studio or other schools.
  • All students must show respect for their teachers and other students at all times. Inappropriate behaviour could result in dismissal from the school.
  • Long hair must be pulled back and up off the neck and face (except in Hip Hop). No dangling, chunky jewellery or watches are to be worn in class for safety reasons.
  • No smoking is allowed on the premises. No alcohol may be consumed on the premises.
  • Belongings and valuables should not be left unattended. The studio takes no responsibility for lost items left in the waiting rooms, hallways and bathrooms. Shelves are provided in the studios to store those items during class.
  • Filming and photography in class is only allowed when permission is granted by the teacher/choreographer. Due to strict Privacy and Copyright laws, recorded footage MUST NOT be shared in public or on any social media without the consent of the studio, teacher and subjects.
  • Any choreography learned by a student is the sole property of the Studio and may not be copied or used for any activity outside of the Studio’s scope.  Permission must be granted by the Director for any student to use Studio choreography at any venue where the member is not with the Studio or acting on behalf of the Studio 
  • All imagery including, but not limited to, photographs and video recordings of a student is the sole property of the Studio and may be used at the discretion of the Studio for advertising/promotional purposes
  • It is expected that students are punctual to classes.
  • Please advise the office (phone or email) if the student is going to be absent due to illness, injury, holidays, school camp etc.
  • Whilst all reasonable care is taken, BFDS is not liable for students outside of scheduled classes or the immediate premises. Parents of junior and younger middle school students are asked to pick children up from inside the studio, rather than asking students to wait unsupervised in the car park.
  • Parents and students are asked to take particular care and be respectful of our facilities. Bins are provided for rubbish, please use them.
  • You you spot anything that could be a hazard, please advise a BFDS staff member or the Director.
  • BFDS reserves the right to refuse service to anyone & request them to leave the premises

Supervision

Students are only supervised by the staff of the studio during tuition inside the studios. Appropriate drop-off and collection times must be arranged by the guardian/parent before and after tuition. Waiting areas, bathrooms and carparks are not officially supervised by staff.

Fee Policy

~ Crew/Troupes: charged at the same rates as above.

Multiple class discount: Full price will be charged for highest priced class enrolled per student. All additional classes after the first, per student, will receive a 10% discount.

Fee cap: $1000/term/student

~ The fees in the table are subject to change each term.

 

  • All students must be enrolled via the BFDS Parent Portal.  Where the student is under 18 years of age, this must be done by a Parent/Guardian.  This gives each family access to their financial accounts and enrolment timetables. 
  • An annual registration fee of $20 per family will be added to your first invoice. This fee helps cover the costs of insurance, music licenses, photocopying, extra rehearsals, and office administration. Registration fees are not refundable with the exception of Tiny Tot students who are determined to be unready for dance and may receive a credit for the following season.
  • There are NO Refunds on Fee Payments.
  • Classes missed due to illness, holidays or other commitments are non-refundable and non-transferable. Once you have enrolled in a class for the term, fees on this class are payable for the entire term.
  • In most cases, classes missed cannot be made up. Please contact the Director.
  • Only 1 Fee discount is applied per student, multiple class OR fee Cap discount. The Online Portal automatically selects multiple class discounts as the default; fee cap discounts have to be updated manually. 
  • Term fee payments are due by the end of week 2 each term or 15 days upon receipt of the invoice if the enrolment is after the first week.
  • Any unpaid balance by the due date will incur a $25 late fee.
  • An additional $25 administration fee will be charged to accounts outstanding at the end of a term and students with outstanding fees may have their enrolment suspended until full payment is received or other arrangements have been made at the discretion of the Director.
  • Payment plans or extensions due to special circumstances must be organised and approved by the Director in writing before fees are due in week 2 of any term.
  • Cancellation of private lessons MUST give 24 hours’ notice. All cancelled classes giving less notice will be charged a cancellation fee of $20. The class can be made up at the Director's discretion only.
  • Teachers may change depending on availability. There are no refunds for classes chosen on the basis of a specific teacher instructing.
  • Tuition does not include the registration fee, dance wear, shoes, costumes, recital tickets, private lessons, or special events/workshops.
  • If you decide to cancel your enrolment AFTER week 2 of the term (or 15 days after initial enrolment if enrolment is after the first week of term) - you will still be charged for the full term and you will receive an invoice, which will be followed up.
  •  If over-payment is made it will be put as a credit onto your account.
  • We reserve the right to commence legal proceedings for invoices with outstanding amounts at the end of each term and the account holder may be responsible for any associated legal fees or collection costs.
  • Parents/Guardians will be held liable for any costs incurred by a student under 18 years of age.

For Payment Plans:

  • Payment Plans are subject to approval from our office before the invoice due date.
  • To request a Payment Plan, please complete the Payment Plan Application Form and submit your payment schedule receipt from your bank to our office (example here).
  • Payment Plan applications MUST be submitted no later than one week prior to invoice due date.
  • Payment Plans cannot be paid via cash.
  • If you wish to pay cash instalments, all instalments must be made by the invoice due date. No application for this is required however a courtesy email to let our office know is appreciated. 

No system is perfect.  If we make a mistake-please let us know! The running of the school to the highest standard depends on the financial support of ALL students and parents. Overhead costs continue regardless of attendees and therefore we thank you for understanding and following our fee deadlines.

For all enquiries regarding fees, invoices and payment plans please email info@bomfunk.com.au

Student and Parent Use of Social Media

Use of Facebook, Twitter, Instagram, Snapchat, LinkedIn, blogging, and other online social-media vehicles is commonplace. This policy is intended to provide Bom Funk Dance Studio students and parents with guidelines to eliminate any confusion concerning the use of social media.

  • You do not have permission to reveal any information that compromises Bom Funk Dance Studio. By that we mean you are forbidden to share personal information about the director, other students or their families, or anything that is proprietary and/or confidential to them or Bom Funk Dance Studio.
  • Students and parents should neither claim nor imply that they are speaking on behalf of Bom Funk Dance Studio.
  • Never post anything that could compromise the self-esteem of students who attend Bom Funk Dance Studio.
  • Bom Funk Dance Studio owns the copyright to all choreography taught at the school. Do not post any videos of class or rehearsals and choreography without permission from the director.
  • Respect the law, including those laws governing defamation, discrimination, harassment, and copyright and fair use. As stated in this handbook, parents and students should never post negative comments about other schools or teachers. Also, please do not post negative comments about school activities such as competitions, conventions, and performances or about the directors of those events.
  • Ensure that your social networking conduct is consistent with all of the policies contained in this handbook.

Student and Parent Use of Cameras & Video cameras

Filming and photography in class is only allowed when permission is granted by the teacher/choreographer. Due to strict Privacy and Copyright laws, recorded footage MUST NOT be shared in public or on any social media without the consent of the studio, teacher/choreographer and subjects.
We understand that one of the best ways to practice routines is to record and watch/rehearse the steps repeatedly. Because of this, we do allow students and occasionally invite parents into class to record routines intended for rehearsal purposes only. Please do not film through windows and make sure permission has been granted before recording.
Any abuse of this agreement will result in the student/parent being asked to delete all footage and possibly leave the premises.

Privacy Policy

Your, and your child’s, privacy is important to High Kix Pty Ltd & Bom Funk Dance Studio. This privacy statement provides information about the personal information that BFDS collects, and the ways in which BFDS uses that personal information.

 Personal information collection

We collect personal information when we are dealing with, or providing our services to, you or your child. Generally, if appropriate, we will tell you why we are collecting personal information and how we plan to use it; otherwise these things will be obvious when we collect the information.

 We may collect personal information such as your and/or your child’s name, address, phone number, email address, family details, financial information, health information and other information relevant information you provide us. We may collect other personal information in the course of providing our services to you or your child.

 If you apply for a job with us we may collect certain information from you such as your name and contact details, information about your working history and relevant records checks, from any recruitment consultant and from your previous employers, universities and others who may be able to provide information to us to assist us in our decision on whether or not to make you an offer of employment.

Using personal information

We use your information to deal with, or provide our services to, you and/or your child and to comply with certain laws and regulations. We may also disclose your information to service providers, agents and contractors (for example debt collection agencies) from time to time to help us to provide our services to you or as otherwise required or authorised by law.

 Where we disclose your personal information to our agents or sub-contractors, the agent or sub-contractor in question will be obligated to use that personal information in accordance with the terms of their own privacy policy.

 In addition to the disclosures reasonably necessary for the purposes identified elsewhere above, we may disclose your personal information to the extent that we are required to do so by law.

 Securing your data

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

Other websites

This website may contain links to other websites. We are not responsible for the privacy policies or practices of any third party.

 Access

You have a right to access most personal information we hold about you and your child and to seek its correction. Please contact us (see below for details) to ask for access to your information, or if you have a complaint concerning your information privacy.

Your, and your child’s, privacy is important to High Kix Pty Ltd & Bom Funk Dance Studio. This privacy statement provides information about the personal information that BFDS collects, and the ways in which BFDS uses that personal information.

Contact Us

If you have any questions about this privacy policy or our treatment of your personal information, please write by email to info@bomfunk.com.au

Physical Contact

During tuition an instructor or assistant teacher from the School may make physical contact with the Student, in the following circumstances: (a) In order to provide instruction to the Student when demonstrating exercises or techniques. (b) Where in the reasonable opinion of the Studio, a Student requires any treatment for an injury e.g. bandage or ice pack.

Medical Treatment & Injury

Parents/Guardians must notify the Director/and or teachers regarding children who use an inhaler, have severe allergic reactions or who may require medications during their time at BFDS. It is also important to inform the Director and/or teachers about your child’s existing medical conditions or learning disabilities at the time of registration and throughout the school year. Our teachers are trained professionals who are keen to work with all children and personalities, and the more we know about your child, the better the dance experience will be for all involved. Please make sure your information is kept up-to-date through your online Parent Portal and email any important changes to alert the Director.

In any event of an accident or emergency you authorise your child(ren)/self to be transported to a hospital for medical treatment and hold BFDS and it's representatives harmless in the execution of such. Additionally, you agree to individually provide for all medical expenses which may be incurred as a result of any injury sustained while participating at or for Bom Funk Dance Studio.

In the case of my child(ren)/self requiring medical treatment or in the case of a medical emergency, you consent to the school providing first aid or treatment and  further authorise the school, where it is impracticable to communicate with parents/guardians/next of kin, to arrange for the injured to receive such medical or surgical treatment as may be deemed necessary. You also undertake to pay any costs which may be incurred for the medical treatment, ambulance transport and drugs. 

Whilst due care is taken in the selection of dance moves and execution of steps, you are aware that there is always a risk of injury relating to participating in a physical activity. BFDS is not liable for injuries sustained during classes, instruction, performance activities or otherwise.

Emergency Evacuation

Although we have never experienced an emergency evacuation at the Studio, we are prepared for such a circumstance. Emergency exits are posted in all classrooms. Students are to evacuate quietly and walk in single file as quickly as possible to the designated area (car park), where teachers will roll check. Students and teachers are only to return to classrooms and buildings when the all-clear signal is given.

Grooming & Dress Code

Students must attend classes in suitable attire. Wearing suitable attire in class is important for student safety as it ensures the teacher can clearly see how students are working, and whether the correct muscles are being used.

BFDS maintains a dress code to encourage concentration and a sense of inclusiveness (variations in attire can be distracting and contribute to feelings of inequality). Uniformity in dancewear allows the teachers to assess how well the students are implementing the technique being taught, problems with alignment, and other important aspects of dance training. BFDS is gradually implementing a compulsory uniform in 2017. Most students will be required to wear various uniform items for the Mid-Year Display performance while costumes will be worn for the End-of-Year Showcase performance.  

  • The main studio colours are Royal Blue and Red (with Yellow, Black & White). If you are unable to wear the recommended Bom Funk Uniform to class, we ask students to wear attire in these colours. Teachers are able to focus on body alignment when students wear similar attire and it makes ‘cleaning’ much easier. 
  • No denim or non-stretch fabrics should be worn in class unless.
  • Students should carry their dancewear, shoes, and other belongings in a dance bag. Please print your child’s name on the bag as well as on all of its contents.
  • Dancewear is to be kept in good repair and laundered on a regular basis.
  • Watches, dangling or chunky jewellery should not be worn to class for safety reasons.
  • Dance shoes should never be worn outside with the exception of Hip Hop shoes (please make sure these are clean before entering the room).
  • Female students should wear their hair tightly secured and styled away from the face; a neat bun, braid or high pony tail is recommend.
  • Students are expected to observe good personal hygiene habits. Deodorant may be required for students. Please respect those with asthma and spray outside or away from others.

Performances

Bom Funk Dance studio prides itself on offering students as many performance opportunities as possible. For this reason, we have two major performances each year, one at the end of Semester One and one at the end of Semester Two.  

The performances offer our students a professionally directed show that allows them to present to their families and friends the results of a semester’s hard work, dedication, and progress. All students perform one time in each of the styles of dance they are registered for (unless stated otherwise on enrolment). Crew/Troupe students may perform more than one routine.  

A big part of dance training includes learning through performance. Although performance opportunities can help prepare some students for a possible career in dance, they also contribute to children’s success in non-dance activities. The experience helps build self-esteem and confidence, which can result in better in-school presentations, improved social skills, and strong college and job interview skills. The rehearsal process is a tremendous learning experience as well. It helps the children develop retention skills, and by working with their classmates on a group performance, they learn the positive aspects of working as a team to create the best end result. 

Information & specific policies tailored for each performance will be emailed to families. Depending on the type of performance and venue, the policies surrounding each performance may vary.

Performance Squad

Bom Funk Dance Studio’s Performance Squad Policy can be found here: www.bomfunk.com.au/squad-info

Class Visitors

Safety issues and legal responsibilities make it impossible for us to allow students to bring visitors into the classroom. Students should not invite siblings, other relatives, or friends to their classes with the exception of special events such as “Bring a Friend Week” and in-school performances.

Makeup Classes

Students who miss a class will have limited opportunity to make it up with another similar class. Please check with the office to determine if there is a class suitable for your child.

Examinations & Assessments

Examinations and assessments may be offered from 2017 for students through Tap Attack Oz. Examinations and/or assessments are not compulsory but are encouraged as they offer the student a goal to work towards. Students will be entered for examinations at the discretion of the Principal. All examination entry costs are extra and not included in Term fees or under the Fee cap.

Parking Lot Safety

The school is home to children of all ages. Please enter and exit our parking lot with extreme caution. Never park your vehicle in any area that is not a designated parking space. Please do not allow students or siblings to play in the parking lot.

Updating Policies

We may update our Policies by posting a new version on this website.

You should check this page occasionally to ensure you are familiar with any changes.

Active BFDS account holders will be advised of any major changes.

Failure to comply

In the event of any failure to comply with any of the terms, conditions, codes or policies referred to on this page, BFDS reserves the right to cancel the student’s enrolment and in this situation any fees paid or payable will not be refunded.

DOWNLOAD POLICIES & GUIDELINES PDF

Privacy & Copyright Acts

Due to Privacy & Copyright Acts in Australia, unauthorised photography and filming during our Mid-year & End-of-year Showcases is strictly prohibited.

Privacy Act in reference or visit http://www.alrc.gov.au/

Copyright Act in reference or visit http://www.copyright.org.au/

Safe Dance

Adapted from Ausdance Act.

Before you commence your classes, you should tell your teacher about any health condition you have which may have an impact on your fitness for any of the classes, or which could limit your ability to participate fully in those classes.

We also expect that in class, you will:

Take care of your own personal safety, andCommunicate to your teacher any discomfort you experience or injury you have or may have suffered.

Drink water

Drinking regularly during exercise can improve performance and prevent declines in concentration and ability. Drink plenty of cool water when dancing – don’t wait to feel thirsty before you drink. We encourage students to bring a water bottle into the classroom.

Fuel your body

Like an athlete, a dancer must fuel their body for best performance. Fruit, starchy vegetables, bread, rice and pasta are all carbohydrate-rich foods, which your body uses for energy. Eat them 1-4 hours before performance.

Warm up - Cool down

Warming up prepares your body for action. Cooling down should include a light stretch to reduce muscle soreness. A warm up is the best start to a class as it physically and mentally prepares the body. This is why it is important to arrive on time to class.

Any body can dance

Great dancers come in all shapes and sizes. We all perform better when we feel confident and comfortable. Our dance teachers and choreographers encourage diversity of bodies, and promote healthy and safe dance for all people.

 For further information about Safe Dance please refer to the Ausdance ACT website